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Meeting Date:
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Category:
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Report of the Committee on Accountability, Finance, and Personnel |
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Type:
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Subject:
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13. Action on Request to Waive Administrative Policy 3.09(9)(e) to Enter in Contracts with Follet Content Solutions, LLC and Mackin Educational Resources for Library Books and Library Materials |
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments:
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File Attachment:
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Background:
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The Administration requests authorization to enter into blanket contracts with Follett Content Solutions, LLC and Mackin Book Company DBA Mackin Educational Resources pursuant to an open competitive procurement, specifically Request for Proposal (RFP) 1081 which closed on October 24, 2022, to supply library books and library materials throughout MPS. Schools throughout the district will be able to place purchase orders as needed throughout the term of contract.
Each contract will run from January 1, 2023 through December 31, 2025 with the option to extend up to two additional one-year terms upon mutual written consent. MPS will base its decision on whether to extend if performance metrics to be rated by MPS personnel are met. A minimum score of 90 points must be met for consideration of any future one-year extensions.
The total cost of each blanket contract shall not exceed $800,000.
The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term being surpassed if the two one-year option to extend is exercised.
Follett Content Solutions, LLC
PRIME CONTRACTOR INFORMATION
Certified HUB Vendor? ……………………….No
Total # of Employees ………………………….830
Total # of Minorities …………………………..53
Total # of Women ………………………………476
HUB PARTICIPATION
Required ……………………………………………10%
Proposed ……………………………………………10%
$ Value ……………………………………………..$80,000.00
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 400 hours per 12-month contract
Student Career Awareness Commitment: 10 hours per 12-month contract
Mackin Book Company DBA Mackin Educational Resources
PRIME CONTRACTOR INFORMATION
Certified HUB Vendor? ……………………….No
Total # of Employees ………………………….484
Total # of Minorities …………………………..149
Total # of Women ………………………………329
HUB PARTICIPATION
Required ……………………………………………10%
Proposed ……………………………………………10%
$ Value ……………………………………………$80,000.00
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 400 hours per 12-month contract
Student Career Awareness Commitment: 10 hours per 12-month contract |
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Fiscal Impact Statement:
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000-0-0-000-BL-ECTS =$1,600,000. |
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Implementation and Assessment Plan: |
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Upon approval by the Board, the contracts will begin as indicated in the attachment. |
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Recommendation
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Your Committee recommends that the Board waive Administrative Policy 3.09(9)(e) and issue the contract as set forth in the attachment to this item. |
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Approvals:
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Recommended By: |
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Signed By: |
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer |
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