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Meeting Date:
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8/18/2020 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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11. Action on Request to Waive Administrative Policy 3.09(9)(e) and to Issue a Purchase Order to Vista Higher Learning Publishing Company for Spanish Literacy Curriculum Licenses
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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N/A
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and issue a purchase order to Vista Higher Learning Publishing Company (“VHL”) to purchase licenses for a 72-month term limit for VHL’s Galería de lengua y cultura (7 & 8th grade) for use in bilingual program schools throughout the district. These digital resources are not part of the current MPS Board adopted Spanish literacy instructional resources from Santillana, Español, which is the curricular counterpart to the District adopted ELA curricular resource, McDougal Littell. This is due to the fact that Español by Santillana was not purchased with an online option and is only available as an eBook. Subsequently, these digital resources need to be made available, in order to offer schools a comprehensive online Spanish literacy program. These online resources will serve to provide core instruction in the area of Spanish literacy. The digital resources will allow access to all components of the program for all bilingual teachers and students, and allows for specialized use of adaptive technology (i.e. audio text, enlarged text, etc.). Additionally, students can take online assessments and view digital resources that accompany the program.
The exception from the requirement of a competitive procurement process for this contract has been granted on the basis that the goods provided by this vendor are considered one-of-a-kind and competitive vendors do not exist (Administrative Policy 3.09(7)(e)(1)(b)(i)).
The licensing period will be from September 1, 2020 through August 31, 2026. The total cost of the licenses will not exceed $112,455.
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Fiscal Impact Statement:
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This item authorized expenditures as indicated:
OGA-0-0-AAC-DW-ECTS......(Advanced Academics - Contract Services)......$112,455
Vista Higher Learning Publishing
HUB PARTICIPATION
Required …………………………………………….N/A
Proposed ……………………………………………N/A
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT (hours per 72-month contract)
Paid Student Employment Hour Commitment: 0
Student Career Awareness Commitment: 0
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Implementation and Assessment Plan
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Upon approval by the Board, the purchase order will be issued to the vendor for order fulfillment of the licenses.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the purchase from Vista Higher Learning Publishing Company, as set forth in this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Cierra Chesir - Contract Law Specialist
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Calvin Fermin - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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