Review Agenda Item
Meeting Date: 1/19/2021 - 5:30 PM
Type: Action
Subject: 4. Action on Monthly Finance Matters: Authorization to Make Purchases; Report on Emergency Purchases Due to COVID-19 and Change Orders in Excess of $25,000 and Cumulative Purchases in Excess of $50,000; Acceptance of the Report on Revenues and Expenses; Monthly Expenditure Control Report; Report on School Fund Transfers; Report on Contracts under $50,000 and Cumulative Total Report; Report on Monthly Grant Awards; Acceptance of Donations.
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: Admin Policy 3.06 - Fiscal Accounting and Reporting
Attachments 1. Purchases
2. Award Letter-American Lithography and Publishing Inc.
3. Emergency Purchases Due to COVID-19 and Change Orders in Excess of $25,000
4. Report on Revenues and Expenses
5. Monthly Expenditure Report
6. Report on School Fund Transfers
7. Report on Contracts Under $50,000 and Cumulative Total Report
8. Grant Awards
9. Donations
File Attachment:
1. Purchase.pdf
2. Award Letter - American Lithography and Publishing Inc..pdf
3. Report on Emergency Purchases due to COVID-19 and Change Orders over $25,000.pdf
4. Report on Revenues and Expenses.pdf
5. Report on Monthly Expenditures.pdf
6. Report on School Fund Transfers.pdf
7. Report on Contracts under $50,000.pdf
8. Grants.pdf
9. Donations.pdf
Background: Recommended for the Board’s approval at this meeting is the purchase of printing and mailing service for recreation department guides.

The report on emergency purchases due to COVID-19 and change orders in excess of $25,000; the report on revenues and expenses; monthly expenditure control report; the report on school fund transfers; the report on contracts awarded with a value under $50,000 and cumulative total report; and the report on monthly grant awards are attached and no action is required.

The listing of donations offered to schools and departments is also attached.
Fiscal Impact Statement: This item authorizes expenditures as indicated on the attachment.
Implementation and Assessment Plan
Recommendation: The Administration recommends that the Board (1) authorize the purchases and (2) accept the donations as listed in the attachments, with appropriate acknowledgement to be made on behalf of the Board.
Recommended By:
Signed By:
Carla Woyak - Administrative Assistant III
Signed By:
Martha Kreitzman - Chief Financial Officer
Signed By:
Calvin Fermin - Deputy Superintendent
Signed By:
Keith Posley, Ed.D. - Superintendent