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Meeting Date:
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1/18/2022 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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6. Action on Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Contract with FEI Behavioral Health Inc. to provide Employee Assistance Plan Benefits
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) AND Enter into a Contract with FEI Behavioral Health Inc. to provide Employee Assistance Plan Benefits: Proposed Award
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File Attachment:
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Background:
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The Administration is requesting authorization to Waive Administrative Policy 3.09(9) (e) and enter into a contract with FEI Behavioral Health Inc. (FEI) to provide the employee assistance plan (EAP) benefits to MPS employees, dependents and household members.
FEI offers on-demand help (Master’s level counselors) 24 hours a day, 7 days a week, 365 days a year to employees, dependents and household members. FEI has over 180 providers and 60 locations for members to access within a 5 to 10 miles radius of their primary home zip code. The FEI contract will also provide EAP members three additional counseling sessions, for a total of up to six visits per incident per eligible individual per year. All counseling sessions are free to eligible members. FEI also contracts with two of the leading legal service companies in the United States and with the leading financial services company to provide personal legal, financial assistance and referral services to EAP members. Finally, FEI contract will include unlimited hours for crisis and trauma support to help employees cope with the aftermath of critical events such as natural and human made disasters and tragedies, violence and death, and significant workplace change.
The services through the EAP will help fulfill the needs of district employees, dependents and household members with a holistic approach on life and transitions. There is an increased need for support in mental health and wellbeing, financial and legal assistance areas. The EAP also provides assistance with family concerns such as childcare and aging parents. The increase of visits will provide the participant additional time to assist with their needs as well as additional providers in the network.
Contractor was chosen pursuant to RFP 1056, which closed on October 5, 2021. The contract will run from April 1, 2022 through March 31, 2025, (the “Initial Term”), with the possibility of two one-year extensions, upon mutual agreement of the parties, at the same terms. Certain performance guarantees are associated with the contract.
The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term being surpassed if the two one-year option to extend is exercised.
The total cost of the contract term will not exceed $440,000.
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Fiscal Impact Statement:
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Budget Code:
DTI-0-0-7G2-HR-ECTS-COVD… (ESSER II Funding)…………… $400,680
DWC-0-0-EMB-DW-EMDI (Health Insurance- District-Wide) …$39,320
FEI Behavioral Health Inc.
PRIME CONTRACTOR INFORMATION
Certified HUB Contractor? ………………………NO
Total # of Employees ………………………….315
Total # of Minorities …………………………..64
Total # of Women ……………………………..233
HUB PARTICIPATION
Required ……………………………………………NA
Proposed …………………………………………… NA
$ Value ……………………………………………. NA
STUDENT ENGAGEMENT (hours per 12-month contract)
Paid Student Employment Hour Commitment: 300
Student Career Awareness Commitment: 10
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Implementation and Assessment Plan
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Upon approval by the Board, the Purchase will be executed as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) request as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Jiquinna Cohen - Supplier Diversity Analyst I
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Signed By:
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Janine Adamczyk - Manager I, Procurement
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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