Review Agenda Item
Meeting Date: 6/21/2022 - 5:30 PM
Category: ITEMS OF BUSINESS
Type: Action
Subject: 7. Action on Recommended Plan of Audits and Report on District Risk-assessment Plan
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: BG 2.12 - Board Audits: Annual Plan and Coordination
Attachments FY23 Annual Plan of Audits and Risk Assessment Narrative
File Attachment:
FY23 Annual Plan of Audits.docx.pdf
FY23 Risk Assessment Narrative.docx.pdf
Background: 1. Annually, the Board of School Directors adopts a yearly Plan of Audits which identifies audit activities that the Office of Board Governance-Audit Services to be conducted during the ensuing fiscal year.

2. After the initiated and required audits have been determined, the next step in developing the annual audit plan involves utilizing the results of the District Risk Assessment. Audit Services staff also reviews the Board's proceedings to identify possible audit topics. These audit topics then serve as the basis for drafting the annual audit plan, which provides information on possible audits and anticipated resources required to complete each audit.

3. The proposed FY23 Annual Plan of Audits and District Risk Assessment have been completed and submitted for the Board's review and approval. The plan includes initiated audits, required audits and proposed audits. Included with the recommendation is a summary of available days which identifies estimated resource requirements for each audit and shows how available days will be used to support the audit plan.

4. The proposed FY23 Annual Plan of Audits includes audit activities for the Board-approved Audit Services areas, including external audit assistance, departmental and program audits, fraud investigations and other reviews (including external audit reviews), and school audits with corresponding days. This year's FY23 Annual Audit Plan includes both cyclic and non-cyclic departmental and program audits. Cyclic departmental and program audits will be scheduled on a recurring basis in high risk/high-impact areas such as accounts payable, payroll, financial reporting, IT Security, among others. Other program evaluations include follow-up reviews of district supplemental pension programs and building lease controls and accounts payable controls.

5. Per Board Governance Policy 2.12, Board Audits: Annual Plan and Coordination, amendments to the annual plan of audits for those audits not ordered in the Audit Plan, but later determined to have major implications to the District, require the Board's approval. This policy also provides for the Director of the Office of Board Governance to have the authority to approve critical and emergency audits during the year.
Fiscal Impact Statement: NA
Implementation and Assessment Plan NA
Recommendation: That the Board approve the FY23 Annual Plan of Audits and District Risk Assessment, as attached.
Approvals:
Recommended By:
Signed By:
Paul Geib - Performance Audit Manager
Signed By:
Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer