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Meeting Date:
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7/28/2022 - 5:30 PM
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Category:
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Reports and Communications from the Superintendent of Schools
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Type:
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Action
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Subject:
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5. Action on a Technical Amendment for Transportation Contracts
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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File Attachment:
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Background:
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On May 26, 2022, the Board approved the Award of Professional Services Contracts for Transportation related to regular school busing in the amount of $72,994,029.56.
At this meeting, the Board approved the transportation contracts that included an operations surcharge of $30 for buses that exclusively serviced the MPS district and its students daily. While the surcharge amount was listed on each contract and identified, the attached Board item summary did not note the amounts. This was done because the contract estimated not to exceed compensation amount was anticipated to be enough to cover the basic bus contract and the operations surcharge amount for each bus company due to the current number of buses servicing the district not being at the maximum number listed on each contract.
However, the request should have been for the maximum amount achievable on the contracts. If each Contractor would be able to fulfill their allotment of buses, we may exceed the amount of $72,994,029.56. That additional amount would be $3,533,250.00 for a potential spend of $76,527,279.56. Therefore, this technical amendment is needed to clarify the potential dollar amount in the event all buses quoted would be operational and dedicated to MPS.
The administration requests that the Board approve the additional $3,533,250.00 for transportation contracts from July 1, 2022, through June 30, 2023.
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Fiscal Impact Statement:
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The potential additional spend is $3,533,250.00.
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Implementation and Assessment Plan
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Upon Board approval, the surcharge amount will be issued as per the contracts.
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Recommendation:
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The Administration recommends that the Board approve this technical amendment for the transportation contracts.
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Approvals:
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Recommended By:
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Signed By:
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Janine Adamczyk - Manager I, Procurement
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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