Review Agenda Item
Meeting Date: 8/18/2022 - 5:30 PM
Type: Action
Subject: 11. Action on a Technical Amendment for Contract Number C030669
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Attachments Contract C030669 - Qualtrics LLC
File Attachment:
C030669 - Qualtrics LLC.pdf
Background: On June 30, 2022, the Milwaukee Board of School Directors approved Contract C030669 (“Contract”) with Qualtrics, LLC. This Contract included the MPS Professional Services Contract (“MPS PSC”) along with two attachments, Qualtrics' Order Form and Qualtrics’ Terms of Services or General Terms and Conditions for Qualtrics Services.

In order to have the Contract finalized in time for June Board, the Parties worked rigorously in back and forth negotiations to create said Contract. In the vast communications between the Parties, Qualtrics indicated that they could not approve and sign off on the MPS PSC that was shared with them, and requested that their Order Form and Terms and Conditions be the only documents. In oversight of this accepted request, the MPS PSC was erroneously included with the exhibits presented at the June Board.

Following approval at the June Board, Qualtrics noted the incorrect attached document and emphasized their position that they cannot sign the MPS PSC and would only execute their Order Form and Terms and Conditions, as discussed.

Thus, Administration is requesting that the Board approve a Technical Amendment to revise the previously approved Contract by removing the MPS Professional Services Contract form; and amending Contract C030669 to only include the Qualtrics Order Form and Terms and Conditions as the ruling documents. The City Attorney has reviewed the documents and the technical amendment and is in agreement.
Fiscal Impact Statement: This item does not have a financial impact.
Implementation and Assessment Plan Upon board Approval, the contract will be revised as per the technical amendment.
Recommendation: The Administration recommends that the Board approve this technical amendment for contract C030669.
Recommended By:
Signed By:
Janine Adamczyk - Manager I, Procurement
Signed By:
Keith Posley, Ed.D. - Superintendent