|
|
|
|
|
|
|
|
|
Meeting Date:
|
10/27/2022 - 5:30 PM
|
|
Category:
|
Report of the Committee on Accountability, Finance, and Personnel
|
|
Type:
|
Action
|
|
Subject:
|
8. Action on Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Contract with Hays Companies, Inc.
|
|
Strategic Plan Compatibility Statement:
|
Goal 3 Effective and Efficient Operations
|
|
Attachments
|
Original Contract
|
|
File Attachment:
|
|
|
Background:
|
The Administration is requesting authorization to enter into a contract with Hays Companies, Inc. (“Hays”) for employee benefits broker/consultant services to the Office of Human Resources on an as-needed basis. Hays will provide: strategic planning and design for health and benefits plans; assist with compliance issues related to employee benefits; serve as MPS’s broker for health and benefit plans; and work to communicate and educate MPS employees on benefit plans.
The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and issue a contract with Hays Companies, Inc. for employee benefits broker/consultant services for a three-year term with two additional one-year options to extend if certain performance metrics incorporated into the contract are met.
Hays was chosen pursuant to RFP 1087, which closed on August 16, 2022. The contract will run from January 1, 2023 through December 31, 2025, (the “Initial Term”), with two additional one-year options to extend if certain performance metrics incorporated into the contract are met.
The total cost of the contract in the Initial Term will not exceed $450,000.
|
|
Fiscal Impact Statement:
|
Budget Code:
OBA-0-0-EMB-DW-ECTS.....(Contracted Services)......$450,000.00
|
|
Implementation and Assessment Plan
:
|
Upon approval by the Board, the contract will begin as indicated in the attachment.
|
|
Recommendation:
|
Your Committee recommends that the Board waive Administrative Policy 3.09(9)(e) and issue the contract as set forth in the attachment to this item.
|
|
Approvals:
|
|
Recommended By:
|
|
Signed By:
|
|
|
Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
|
|
|
|
|
|
|
|
|
|