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Meeting Date:
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12/22/2022 - 5:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel
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Type:
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Action
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Subject:
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15. Report and Action on Resolution 2223R-006, by Director Carr on a School Safety Assessment
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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1. Resolution 2223R-006 by Director Carr
2. School Safety Assessment Overview
3. C031176 Safe Havens International Inc. Professional Services Contract
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File Attachment:
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Background:
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The Administration is requesting authorization to issue a contract to Safe Havens International, Inc. to provide a school safety audit. Safe Havens International, Inc. shall provide a school safety audit of Milwaukee Public Schools. The audit will include unannounced walkthroughs of school buildings to audit building security, documenting any potential risks for intrusion from outsiders or other physical school safety concerns. Also included will be an analysis of building-level security, emergency and/or crisis response policies and procedures, with a focus on policies and procedures related to preventing and responding to violent incidents on school grounds. An assessment of the content, frequency, participation and quality of school safety trainings conducted by the schools and central services will also be done.
Proposals were received from several vendors. After review of the proposals and the vendors most utilized by the Council of Great City Schools, it was determined that Safe Havens International, Inc. provided the most robust, thorough proposal. School districts that Safe Havens International, Inc. has provided safety audits for include Broward County; Atlanta Public Schools; Orange County Public Schools; and Indiana.
Safe Haven International, Inc.’s assessment will also include the evaluation of student supervision (when possible) at each school. Safe Haven International, Inc. is the only organization that currently offers advanced level evaluation and training on the topic of student supervision encompassing all areas of the school and student supervision techniques for field trips and emergency situations.
The exception from the requirement of a competitive procurement process for this contract has been granted on the basis of unique design (Administrative Policy 3.09(7)(e)(1)(b)(vi)) and delivery (Administrative Policy 3.09(7)(e)(1)(b)(vii)).
Safe Havens International, Inc. is a pioneer in school safety train-the-trainer programs. Seven of their analysts authored the IS 360: Preparing for Mass Casualty Incidents: A Guide for Schools, Higher Education, and Houses of Worship training program for the United States Department of Homeland Security for the 2013 White House School Safety Initiative.
Safe Havens International, Inc. is able to complete the audit of all school buildings within four months where other vendors require nine to eighteen months. The term of the contract runs from January 2, 2023 through May 30, 2023 and will not exceed $799,948.
Budget Code:
SCS-0-S-7C3-SA-ECTS ………………………………….………...........$799,948.00
Safe Havens International, Inc.
PRIME VENDOR
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT (hours per 12-month contract)
Paid Student Employment-Hour Commitment: 600
Student Career-Awareness Commitment: 10
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachments.
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Implementation and Assessment Plan
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Upon approval the Board, the contract will begin as indicated in the attachment.
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Recommendation:
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Your Committee is reporting this item to the Board without recommendation.
The Administration recommends that the Board authorize the exception-to-bid contract request as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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