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Meeting Date:
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4/20/2023 - 5:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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9. Action on Request to Waive Administrative Policy 3.09(9)(e) and Issue a Contract with Sysco Eastern Wisconsin, LLC
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Original Contract
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File Attachment:
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Background:
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The Administration is requesting authorization to issue a contract with Sysco Eastern Wisconsin, LLC (“Sysco”) for the delivery of food and supplies to Milwaukee Public Schools. This contractor will be responsible for ordering, warehousing, delivering food/supplies and providing information/services for the Districts Department of Nutrition Services.
The contract allows the District to develop a working relationship with a prime vendor/distributor to provide a broad range of products and services through a single distribution system.
The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and issue a contract with Sysco Eastern Wisconsin, LLC for up to five years.
Contractor was chosen pursuant to RFP 1106, which closed on March 13, 2023. The initial term is from July 1, 2023 through June 30, 2024. The contract provides for four one-year options to extend if certain performance metrics were met.
The total cost of the Initial Term will not exceed $35,000,000.00.
HUB PARTICIPATION
Required ……………………………………………5%
Proposed ……………………………………………5%
$ Value ……………………………………………N/A
STUDENT ENGAGEMENT (hours per 12-month contract)
Paid Student Employment Hour Commitment: 900 hours
Student Career Awareness Commitment: 20 hours
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Fiscal Impact Statement:
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Budget Codes: LNC-0-0-LNH-XX-EFOD, LNC-0-0-LNH-XX-EACR,
LNC-0-0-LNH-XX-ESUP, LNC-0-0-LNH-XX-ENCQ,
LNC-0-0-LNH-XX-EFCM, BKF-0-0-BKF-XX-EFOD,
BKF-0-0-BKF-XX-ESUP, BKF-0-0-BKF-XX-ENCQ,
SFS-0-0-SLN-XX-EFOD, SFS-0-0-SLN-XX-ESUP,
SFS-0-0-SLN-XX-ENCQ, SFS-0-0-SLN-XX-EFCM,
DNR-0-0-DNR-XX-EFOD, DNR-0-0-DNR-XX-ESUP,
SNK-0-0-SNK-XX-EFOD, SNK-0-0-SNK-XX-ESUP,
CAT-0-0-FNP-XX-EFOD, CAT-0-0-FNP-XX-ESUP, $35,000,000.
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Implementation and Assessment Plan
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Upon approval by the Board, the contract will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board waive Administrative Policy 3.09(9)(e) and issue the contract as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Jiquinna Cohen - Supplier Diversity Analyst I
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Signed By:
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Janine Adamczyk - Manager I, Procurement
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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