Review Agenda Item
Meeting Date: 5/18/2023 - 5:30 PM
Type: Action
Subject: 11. Action on Monthly Finance Matters: Authorization to Make Purchases; Report on Change Orders in Excess of $25,000; Acceptance of the Report on Revenues and Expenses; Monthly Expenditure Control Report; Report on Budget Transfers; Report on Contracts Under $50,000 and Cumulative Total Report; Report on Monthly Grant Awards; Acceptance of Donations.
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Attachments 1. Purchases
2. Report on Change Orders in Excess of $25,000
3. Report on Revenues and Expenses
4. Monthly Expenditure Control Report
5. Report on Budget Transfers
6. Report on Contracts under $50,000 and Cumulative Total Report.
7. Report on Monthly Grant Awards
8. Donations
File Attachment:
1. Purchases.pdf
2. Report on Change Orders in Excess of $25,000.pdf
3. Report on Revenues and Expenses.pdf
4. Monthly Expenditure Control Report.pdf
5. Report on Budget Transfers.pdf
6. Report on Contracts under $50,000 and Total Cumulative Report.pdf
7. Report on Monthly Grant Awards.pdf
8. Donations.pdf
Background: Recommended for the Board’s approval at this meeting are the following purchases: licenses, equipment and support from CDW Government LLC, six VXRail E660F Systems from The Redesign Group, software maintenance for the VoIP telephone system from Total Communications Inc, authorization to issue a purchase order to West Music for class sets of music percussion instruments including 100 14-inch tubanos, 100 12-inch tubanos, 100 10-inch tubanos, 20 frame drum sets, and 20 boomwhacker sets, and authorization to purchase one-year renewal subscriptions for district-wide virtual library services from various vendors as listed on the attachments and for authorization to issue purchase orders to Savvas Learning Company LLC and The McGraw Hill Companies for the selection of textbooks/instructional materials for social studies.

The report on change orders in excess of $25,000; the report on revenues and expenses; monthly expenditure control report; the report on budget transfers; the report on contracts awarded with a value under $50,000 and cumulative total report; and the report on monthly grant awards are attached and no action is required.

The listing of donations offered to schools and departments is also attached
Fiscal Impact Statement: This item authorizes expenditures as indicated on the attachment.
Implementation and Assessment Plan
Recommendation: The Administration recommends that the Board (1) authorize the purchases and (2) accept the donations as listed in the attachments, with appropriate acknowledgement to be made on behalf of the Board.
Recommended By:
Signed By:
Carla Woyak - Administrative Assistant III
Signed By:
Martha Kreitzman - Chief Financial Officer
Signed By:
Keith Posley, Ed.D. - Superintendent