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Meeting Date:
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6/20/2023 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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10. Action on Request to Waive Administrative Policy 3.09(9)(e) and Issue a Lease Agreement with Enterprise FM Trust for Twenty Vehicles
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Original Contract
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File Attachment:
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Background:
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The Administration is requesting authorization to issue a contract to Enterprise FM Trust for the leasing of twenty (20) vehicles for the district’s pilot van operation.
By establishing an in-house Human Service Vehicle operation pilot of twenty (20) vehicles it will allow the district to further provide emergency transportation services for families experiencing homelessness – specifically tailoring operations on hard to procure arrangements such as high cost, cross district, and exceptionally high mobility student demographic.
This pilot van operation also stimulates a clean energy initiative in Milwaukee Public Schools. The leasing of these vehicles is intentionally designed to incorporate hybrid vehicles into the district fleet, thereby reducing emissions and district’s carbon footprint for MPS and the City of Milwaukee.
This contract is being entered into pursuant to the cooperative agreement Sourcewell Contract 030122-EFM.
The American Rescue Plan Act (ARPA) grant allocates grant funds to be used for activities related to homeless children. These ARPA funds have been allocated for this project and any costs to continue after exhausting ARPA funding will be accomplished using existing contracted dollars allocated.
The waiver is being requested for a five-year term to ensure continuity and cost savings to the district given the implementation timeline and delivery of the vehicles. By utilizing the Sourcewell Contract 030122-EFM should the district choose to terminate the leases early, there will be no additional fees incurred to do so.
The contract will run from July 1, 2023 through June 30, 2028. The total cost of the contract will not exceed $1,305,000.
Enterprise FM Trust
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT (hours per 12-month contract)
Paid Student Employment Hour Commitment: 0 HOURS
Student Career Awareness Commitment: 0 HOURS
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Fiscal Impact Statement:
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Budget Code:
HLT-0-0-TRS-DW-EPPT………………………………………………… $1,305,000.00
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Implementation and Assessment Plan
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Upon approval by the Board, the contract will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the request to waive Administrative Policy 3.09(9)(e) and the contract as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Jiquinna Cohen - Supplier Diversity Analyst I
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Signed By:
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Janine Adamczyk - Manager I, Procurement
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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