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Meeting Date:
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8/31/2023 - 5:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel
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Type:
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Action
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Subject:
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12. Action on a Request to Approve Payments for the Use of School Facilities by Milwaukee Recreation
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Strategic Plan Compatibility Statement:
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Attachments
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File Attachment:
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Background:
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The Community Program and Services (CPS) Fund 80 is used to account for activities such as adult education, community recreation programs (such as evening swimming pool operation and softball leagues), elderly food service programs, non-special education preschool, daycare services, and other programs which are not elementary and secondary educational programs but have the primary function of serving the community (Wisconsin Department of Public Instruction). Milwaukee Public Schools provides these Milwaukee Recreation programs primarily within school facilities via the Extension Fund.
The general fund cannot be used to pay costs related to the Extension Fund, including the cost for the use of school facilities by Milwaukee Recreation. Therefore, each year payments for school facility use by Milwaukee Recreation are proposed. The payments are based on the actual cost to permit the use of our buildings as this is an established charge.
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Fiscal Impact Statement:
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Milwaukee Recreation will pay the Department of Facilities and Maintenance Services (DFMS) the advertised permit rate to use school facilities ($45 per hour for weekday use; $55 per hour for Saturday use; $65 per hour for Sunday use). Thirty-five (35%) of the payment from Milwaukee Recreation to DFMS will be set aside to cover MPS building modifications (ADA improvements, equipment replacement, facility enhancements) identified by Milwaukee Recreation and mutually agreed upon by DFMS. The balance of the payments is to be used at the discretion of DFMS for engineer overtime, snow removal, building wear, and tear, cleaning supplies, etc. DFMS will bear the cost of electricity, gas, water, and sewer.
Additionally, 50% of the total annual expenses for pool chemicals for shared pools shall also be paid by Milwaukee Recreation to DFMS upon receipt of actual costs at the end of the annual term.
Total cost to be transferred from the Extension Fund to the School Operations Fund and/or Construction Fund is estimated at $2,000,000 per year.
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Implementation and Assessment Plan
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Pending Board approval, the Administration will work with Milwaukee Recreation to ensure proper payments are made and that 35 percent is designated for MPS building modifications (Americans with Disabilities Act improvements, equipment replacement, facility enhancements) to benefit the schools and Milwaukee Recreation.
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Recommendation:
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Your Committee recommends that the Board approve up to $2,000,000 for payments for the use of school facilities by Milwaukee Recreation annually.
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Approvals:
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Recommended By:
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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