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Meeting Date:
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1/25/2024 - 5:30 PM
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Category:
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Report of the Committee on Legislation, Rules and Policies
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Type:
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Action
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Subject:
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2. Action on Approval of Resolution 2324R-003 by Directors Herndon and Zombor, on Building Leases
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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1. 2324R-003 by Directors Herndon and Zombor, on Building Leases
2. 2324R-003 by Directors Herndon and Zombor, on Building Leases_Redlined
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File Attachment:
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Background:
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On September 28, 2023, Resolution 2324R-003 on Building Leases was introduced by Directors Herndon and Zombor.
The Resolved portion of Resolution 2324R-003 reads:
RESOLVED, That the Board direct the Administration, in consultation with the Office of Board Governance, to develop an Administrative Policy and Procedure for lease activities of existing District facilities; and, be it
FURTHER RESOLVED, That the activities addressed by the Policy and Procedure include, but not be limited to:
• how lease terms are developed;
• how lease rates are determined;
• how lease rates may be adjusted to account for inflation or increased market values;
• a lease template;
• how, and by whom, capital improvement credits are assigned, inspected, reviewed, and approved for rent credits by the Board;
• a closing checklist in the event a lease is terminated;
• how the Department of Facilities and Maintenance Services will monitor compliance with all terms of lease agreements; and, be it
FURTHER RESOLVED, That the Administration’s lease policy and procedure reflect the current wishes of the Board, as set forth in Administrative Policy 5.01, to execute leases with the intent to eliminate all costs to the Board of School Directors; and, be it
FURTHER RESOLVED, That the Administration is to present these updated policies and procedures to the Board for approval no later than the February 2024 Board cycle.
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Fiscal Impact Statement:
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There is no fiscal impact at this time.
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Implementation and Assessment Plan
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Upon Board approval, The Administration will begin the process to bring back updated policies and procedures to the Board for approval no later than the May 2024 Board Cycle.
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Recommendation:
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Your Committee recommends the Board approve Resolution 2324R-003 by Directors Herndon and Zombor on Building Leases with the recommended revisions as attached.
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Approvals:
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Recommended By:
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Signed By:
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Jill Kawala - Interim Director/Board Clerk
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