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Meeting Date:
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3/19/2024 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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6. Action on Monthly Facilities Matters: FMS Award of Construction and Professional Services Contracts, Material Purchase, Exception to Bid, Contract Modification, and Acceptance of the Air Quality Report
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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1. Recommendation
2. CONTRACT-Nicholas & Associates-Modrzejewski
3. CONTRACT-Nicholas & Associates-Wick
4. CONTRACT-Eddy's Landscaping Services LLC
5. CONTRACT-Property Solutions Contracting Corp
6. CONTRACT-Poblocki Paving Corporation
7. Prof Services Contract-Concord Group
8. Prof Services Contract-Perkins Eastman
9. Prof Services Contract Amendment-Gunnerson
10. MPS-ESSER II Air Quality Report_Summary of Activities_March
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File Attachment:
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Background:
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Listed below are the Construction and Professional Services Contracts, Material Purchase, Exception to Bid Purchase and Contract Modification recommended for Board approval:
Construction Contracts:
-Nicholas & Associates for Modrzejewski Playfield Renovation; Code: STS 00 RFI RC ECNC=$4,980,000
-Nicholas & Associates for Wick Playfield Renovation; Code: STS 00 RFI RC ECNC=$3,980,000
-Eddy's Landscaping Services, LLC for 2024 Green Infrastructure Upgrades at Greenfield Bilingual School; Code: OMN 0S 3V4 GN EMTC=$698,822
-Property Solutions Contracting Corp. for 2024 Green Infrastructure Upgrades at MSL & Morse MS; Code: Various=$2,447,601
-Poblocki Paving Corp for 2024 Green Infrastructure Upgrades at Story Elementary; Code: OMN 0S 3V4 SY EMTC=$1,025,776
Professional Services Contracts:
-The Concord Consulting Group of Illinois, Inc. for Owners Representative-2024 MKE Rec Facility Projects; Code: Various=$253,300
-Perkins Eastman Architects for Long-Range Facilities Master Planning Services District Wide; Code: FAR 00 RDC DW ECNC=$837,728
Material Purchase:
-Graybar Electric Company for Switchgear & Meter Socket at Spanish Immersion Upper; Code: FAR 00 MM2 DW ECNC=$56,640
Exception to Bid:
- An exception to bid purchase of 990, 5-gallon buckets of Aluminum Roof Coating from MacArthur Co., at a cost of $88.75 each for a total amount of $87,862.50. Due to a volatile market, DFMS issued the PO for the Aluminum Roof Coating on 3/5/24, to ensure the roof coating would be available for use by DFMS to meet the need for roof repair during the appropriate months.
The Aluminum Roof Coating was purchased with funds from account code FAR 00 MM2 NL ECNC (Project No. 8396).
Contract Modification:
- The Administration is requesting approval to waive Board Policy 3.09 (9)(e) Relative to Purchase Order and Contracts. The Administration is requesting approval to modify the contract from a 3-year contract to a 6-year contract and increase the expenditure authority with Gunnerson Consulting and Communication Site Services, LLC by an additional $24,000 per year for a total expenditure authority not to exceed $49,000 for each year of the contract.
The vendor was chosen pursuant to RFP #7089, project contract A1003678, with a term of April 1, 2021 – March 31, 2024. This modified contract will run from April 1, 2021 through March 31, 2027.
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Fiscal Impact Statement:
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This item authorizes expenditures for:
Construction Contracts:
Total Construction Contracts Requested = $13,132,199.00
Professional Services Contracts:
Total Professional Services Contracts Requested = $1,091,028.00
Material Purchase:
Total Material Purchase Requested = $56,640.00
Exception to Bid
Total Exception to Bid Requested = $87,862.50
Contract Modification:
Total Contract Modification Requested = Not to Exceed $49,000.00 per contract year
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Implementation and Assessment Plan
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Upon Board Approval, the attached construction and professional services contracts, material purchase, exception to bid, contract modification, and air quality report shall be executed.
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Recommendation:
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The Administration recommends that the Board approve the attached construction and professional services contracts, material purchase, exception to bid, contract modification, and air quality report.
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Approvals:
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Recommended By:
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Signed By:
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Shannon Agor - Administrative Assistant III
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Signed By:
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Sean Kane - Senior Director - Facilities & Maintenance Services
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Signed By:
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Michele Wilborn - Budget Analyst
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Signed By:
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Katrice Cotton, Ed.D. - Chief School Administration Officer
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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