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Meeting Date:
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3/21/2024 - 5:30 PM
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Category:
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New Business (for Referral to Committee unless Otherwise Indicated)
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Type:
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Action
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Subject:
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1. Action on a Request to Waive Board Rule 1.10 to Consider and Possibly Revise the Structure of the Board's Standing Committees
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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File Attachment:
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Background:
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The Board has maintained a decades-long practice of dividing its work into standing committees. The role of the committees is to structure and manage the work of the Board. It is at the committee level where the Executive Officers present items, where administrative or invited experts provide background information and answer questions, and where public hearing is given. The committee then reports its findings and recommendations back to the Board. Currently there are five standing committees:
• the Committee on Parent and Community Engagement
• the Committee on Student Achievement and School Innovation
• the Committee on Legislation, Rules and Policies
• the Committee on Accountability, Finance, and Personnel
• the Committee on Strategic Planning and Budget
The powers and duties of each committee, and the frequency with which the committees meet, are codified within the Board’s rules.
Committees are most effective when their work aligns to the current needs of the district. The last time the Board reviewed its committee structure for this purpose was in 2012. At that time, the Board:
• Restructured the Finance and Personnel Committee to add a specific focus on accountability and audit matters, now, the Committee on Accountability, Finance and Personnel (AFP)
• Folded the former Committee on Safety and Climate into the Innovation/School Reform Committee (later renaming it the Committee on Student Achievement and School Innovation or SASI)
• Broadened the focus of the Special Education Committee to include parent and community engagement and certain federal program matters, now the Committee on Parent and Community Engagement (PACE)
This also reduced the number of standing committees from six to five. It also resulted in three committees that currently met every month (AFP, PACE, SASI) and two that currently meet at the call of the chair (LRP and SPB).
This item has been initiated to provide an opportunity for the Board to consider how, if it all, it wishes to restructure its committees and/or the frequency with which the committees meet.
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Fiscal Impact Statement:
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Implementation and Assessment Plan
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Should the Board restructure its committees, the Office of Board Governance will draft the proposed 2024-25 Board meeting calendar accordingly. The Office of Board Governance will also bring back any necessary revisions to the Board’s rules for approval.
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Recommendation:
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The recommendation is that the Board determine how it wishes to proceed. It is further recommended that, should the Board wish to restructure its committees, the changes become effective with the start of the 2024-25 Board year.
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Approvals:
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Recommended By:
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Signed By:
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Jill Kawala (Clerk) - Assistant Board Clerk
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Signed By:
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Jill Kawala - Interim Director/Board Clerk
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