Review Agenda Item
Meeting Date: 8/31/2023 - 5:30 PM
Category: Report of the Committee on Legislation, Rules and Policies
Type: Action
Subject: 3. Information with Possible Action on the District's Policy Review Process
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Goal 2
Student, Family and Community Engagement
Policy: 2.11 - District Policies: Development, Adoption, and Evaluation
File Attachment:
Board Governance Policy BG 2.11.pdf
Background: The Milwaukee Public Schools operate in accordance with the Wisconsin Statutes, Chapter 119, and other applicable statutes governing Cities of the First Class. In accordance with these provisions, the Milwaukee Board of School Directors is empowered to establish rules for its own governance. In furtherance of this power, Board Governance Policy BG 2.11(1) states, in part:

“(a) While reserving onto itself the responsibility and authority to determine policies for the Milwaukee Public Schools, the Board is earnest in its desire to seek out the judgment and counsel of students, employees, and community members in the development of policies before final adoption…”

Furthermore, any proposal for new district policies or changes in existing district policies--which may be submitted by board members, students, student organizations, individual community members, community-based organizations, employees, or employee organizations, among others—is to be in writing and presented at a regular board meeting, at which time the Board’s president will refer them to the appropriate committee for study and recommendation. At the committee, that the Superintendent; the Board Clerk/Director, Office of Board Governance; and/or the management of the Office of Accountability and Efficiency submit their recommendations on the proposed policy. After considering the proposed policy, the committee then submits its recommendations to the Board for approval.

In regard to the evaluation and monitoring of policies, rules, and procedures governing the Board and the Milwaukee Public Schools, Board Governance Policy 2.11(4) provides that, every fifth year, the Board and its designee revisit all of its policies, rules, and procedures to determine their coherence and appropriateness to the present mission of the District. Board Rules and Board Governance Policies are to be evaluated and monitored by the Office of Board Governance. administrative policies and procedures are to be evaluated and monitored by the Administration. When appropriate, the Office of Accountability and Efficiency may monitor or evaluate the effectiveness of administrative policies, independent of, or in cooperation with, the Administration, and may report any concerns or recommendations thereto to the Board.”

Also, the Office of Board Governance periodically may send policies that are due (or overdue) for a review to the Administration to review and to respond with a determination that will ultimately go before the Board for approval.

Criteria for review include, but are not limited to:

• research on policies’ alignment to current federal, state, and local laws;
• adherence to the Wisconsin Department of Public Instruction’s administrative rules or to the requirements of state administrative offices or other oversight agencies;
• alignment to best practices within the corresponding subject matter areas;
• alignment to other district rules, policies, and procedures and to district guidelines/handbooks;
• the extent to which the policies, rules, and procedures meet the current needs or mission/focus of the District;
• national, state and local trend data on necessity and implementation.

As a result of the review, the recommendation may be that the Board:

• adopt necessary modifications to specific policies, rules, or procedures, with any recommended changes presented in drafts indicating deletions of or additions to the text;
• rescind specific policies, rules, or procedures (i.e., eliminate them from the policy manual); or
• reaffirm specific policies, rules, or procedures (i.e., officially considered them “reviewed,” but make no changes).
Fiscal Impact Statement: This item has no fiscal impact.
Implementation and Assessment Plan
Recommendation: Your Committee recommends that the Office of Board Governance, with the Administration and the Office of Accountability and Efficiency bring to the Board a comprehensive plan for policy review by October 2023.
Recommended By:
Signed By:
Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer