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Meeting Date:
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3/23/2023 - 5:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel
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Type:
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Action
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Subject:
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5. Action on Monthly Facilities Matters: FMS Award of Construction and Professional Services Contracts, Material Purchases, Contract Modification, Exception-to-Bid, and Acceptance of the Air Quality Report
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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1. Recommendation
2. Contract-Property Solutions Contracting
3. Contract-Poblocki Paving Corp
4. Contract-Property Solutions Contracting
5. Contract-Eddy's Landscaping
6. Contract-Poblocki Paving Corp
7. Contract-Belonger Corporation Inc.
8. Contract-ALLCON, LLC
9. Contract-ALLCON, LLC
10. Prof Services Contract-FH Paschen
11. Prof Services Contract-Robe, Inc.
12. Prof Services Contract-Bear Hartwig
13. Prof Services Contract-Dardon Construction
14. Prof Services Contract-ALLCON, LLC
15. Prof Services Contract-Vertex
16. Prof Services Contract-Roman Electric
17. Prof Services Contract-Belonger Corp.
18. Prof Services Contract-CutNGo Trees
19. Prof Services Contract-Dorshak Family Tree
20. Prof Services Contract-M&M Tree Care
21. Prof Services Contract Modification-Outdoor Home Services d/b/a TruGreen
22. Prof Services Contract (ETB)-Siemens Inc
23. ESSER II Air Quality Report Summary
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File Attachment:
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Background:
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Listed below are the Construction and Professional Services Contracts, Material Purchases, Contract Modification and Exception to Bid Requests recommended for the Board approval:
Construction Contracts:
- Property Solutions Contracting for Green Infrastructure-German Immersion; Code: MBM HA G53 GI EMTC = $1,263,455.90
- Poblocki Paving Corp. for Green Infrastructure-Gaenslen; Code: MBM HA G53 GS EMTC = $1,121,190.00
- Property Solutions Contracting for Green Infrastructure-Mitchell; Code: MBM HA G53 MI EMTC = $972,521.00
- Eddy's Landscaping Services, LLC for Green Infrastructure-Riley; Code: MBM HA G53 RI EMTC = $833,000.00
- Poblocki Paving Corp. for Green Infrastructure-Kluge; Code: MBM HA G53 KL EMTC = $1,826,818.00
- Belonger Corp. for Heating Plant Replacement-Grant Gordon; Code: FAR 00 MM2 LE ECNC = $2,310,000.00
- ALLCON LLC for Fire Alarm Upgrades-Neeskara; Code: MBM 0A 9J3 FM ECNC = $814,629.00
- ALLCON LLC for Fire Alarm Upgrades-Golda Meir; Code: MBM 0A 9J3 FM ECNC = $288,102.00
Professional Services Contracts:
- Various firms for Job Order Contracting-various sites; Code: Various = Not to exceed $24,000,000.00 over the 3-year term
- Various firms for Tree Removal and Pruning Services-various sites; Code: STS 00 RFI RC ECNC = Not to exceed $300,190.00
Material Purchases:
- Quality Door & Hardware for Exterior Door Replacement-Bruce; Code: FCM 00 ECE BU ECNC7 = $115,385.47
- C-D-P, Incorporate/Vertiv Corporation for Cooling System Replacement-Special Services Center; Code: MBM 0A 9J3 FM ECNC = $295,208.00
- Expenditure authority is requested for Outdoor Home Services Holdings LLC d/b/a TruGreen (blanket contract BC1001231); Code: Various = $50,000.00 per year (not to exceed $100,000.00 for each year of the contract)
The Administration recommends that the Board authorize the sole-source contract, for Siemens Industry Inc., $635,182.20.
The exception from the requirement of a competitive procurement process for this contract has been granted on the basis that the services under this contract are considered one-of-a-kind and competitive vendors do not exist (Administrative Policy 3.09(7)(e)(1)(b)(i)).
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Fiscal Impact Statement:
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This item authorizes expenditures for:
Construction Contracts:
Total Construction Contracts Requested = $9,429,715.90
Professional Services Contracts:
Total Professional Services Contracts Requested = Not to Exceed $24,300,190.00
Material Purchases:
Total Material Purchases Requested = $410,593.47
Contract Modification:
Total Contract Modification Requested = $50,000.00 Per Year
Exception to Bid:
Total Exception to Bid Request = $635,182.20
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Implementation and Assessment Plan
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Upon Board approval, the attached construction and professional services contracts, material purchases, contract modification, exception to bid, and air quality report shall be executed.
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Recommendation:
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Your Committee recommends that the Board
1. approve the attached construction and professional services contracts, material purchases, contract modification, and exception to bid, as presented in the attachments; and
2. accept the Air Quality Report.
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Approvals:
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Recommended By:
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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