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Meeting Date:
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5/30/2024 - 5:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel (AFP)
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Type:
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Action
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Subject:
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8. Action On Monthly Facilities Matters: FMS Award of Construction, Equipment Purchase and Contract Modification Recommendation
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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1. Recommendation
2. CONTRACT-Zien Mechanical-Data Center Replacement-AC System-Central Services
3. CONTRACT-Zien Mechanical-Data Center Replacement-AC System-Special Services Center
4. CONTRACT-ALLCON LLC-A/V Upgrade-Bid Package 15-Various Sites
5. CONTRACT-T-A Acquisition-A/V Upgrade-Bid Package 16-Various Sites
6. CONTRACT-T-A Acquisition-A/V Upgrade-Bid Package 17-Various Sites
7. CONTRACT-T-A Acquisition-A/V Upgrade-Bid Package 18-Various Sites
8. PSC Modification-AE Graphics
9. PSC Modification-Securitas
10. PSC Modification-A CH Coakley
11. PSC Modification-Coakley Brothers
12. PSC Modification-C. Coakley
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File Attachment:
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Background:
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Listed below are the contracts, equipment purchase, and contract modifications recommended for the Board's approval at this meeting:
Construction Contracts:
-Zien Mechanical for Data Center Replacement-AC System at Central Services; Code: MBM 0A 9J4 FM ECNC = $543,281
-Zien Mechanical for Data Center Replacement-AC System at Special Services Center; Code: MBM 0A 9J4 FM ECNC = $491,599
-ALLCON LLC for A/V Upgrade-Bid Package 15 at various MPS schools; Code: ITS 0S9 P4 TC ENCQ = $198,555
-T-A Acquisition Co. for A/V Upgrade-Bid Package 16 at various MPS schools; Code: ITS 0S9 P4 TC ENCQ = $271,451
-T-A Acquisition Co. for A/V Upgrade-Bid Package 17 at various MPS schools; Code: ITS 0S9 P4 TC ENCQ = $221,855
-T-A Acquisition Co. for A/V Upgrade-Bid Package 18 at various MPS schools; Code: ITS 0S9 P4 TC ENCQ = $271,601
Equipment Purchase:
-MacArthur Co. for Stage Smoke Vent at various MPS sites; Code: FAR 00 MM2 NL ECNC = $204,969.10
Contract Modifications: The Administration is requesting approval to waive Board Policy 3.09 (9)(e) Relative to Purchase Order and Contracts for the contracts listed below:
-Modify the contract from a 3-year contract to a 4-year contract and increase the expenditure authority with A/E Graphics, Inc. by an additional $49,000 per year. The vendor was chosen pursuant to RFP #21-003, with a term of 6/1/21–5/31/24. This modified contract will run from 6/1/21-5/31/25.
-Modify the contract from a 3-year contract to a 4-year 3-month contract and increase the expenditure authority with Securitas Technology Corporate, FKA Stanley Convergent Security Solutions Inc. by an additional $350,000 for the 15 months. The vendor was chosen pursuant to RFP #6606-2, with a term of 6/1/21–5/31/24. This modified contract will run from 6/1/21-8/29/25.
-Modify the contract from a 3-year contract to a 3-year 7-month contract, abiding by the rate schedule identified in the response to the RFP, dated 4/22/21, provided by A C.H. Coackley & Co., Inc. The vendor was chosen pursuant to RFP #21-015, blanket contract BC1001235, with a term of 6/1/21–5/31/24. This modified contract will run from 6/1/21-12/31/24.
-Modify the contract from a 3-year contract to a 3-year 7-month contract, abiding by the rate schedule identified in the response to the RFP, dated 4/22/21, provided by Coakley Brothers Company. The vendor was chosen pursuant to RFP #21-015, blanket contract BC1001172, with a term of 6/1/21–5/31/24. This modified contract will run from 6/1/21-12/31/24.
-Modify the contract from a 3-year contract to a 3-year 7-month contract, abiding by the rate schedule identified in the response to the RFP, dated 4/22/21, provided by C. Coakley Relocation Systems. The vendor was chosen pursuant to RFP #21-015, blanket contract BC1001173, with a term of 6/1/21–5/31/24. This modified contract will run from 6/1/21-12/31/24.
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Fiscal Impact Statement:
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This item authorizes expenditures for:
Total Construction Contracts Requested = $1,998,342.00
Total Equipment Purchase Requested = $204,969.10
Total Contract Modifications Requested = Not to Exceed $2,037,760.00
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Implementation and Assessment Plan
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Upon Board approval, the attached construction, equipment purchase and contract modifications shall be executed.
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Recommendation:
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Your Committee recommends that Board approve the attached construction, equipment purchase and contract modifications.
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Approvals:
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Recommended By:
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Signed By:
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Jill Kawala - Interim Director/Board Clerk
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