Agenda Item
Meeting Date:
7/27/2023 - 5:30 PM  
Category:
Regular Items of Business  
Type:
Action  
Subject:
12. Action on a Request to Waive Administrative Policy 3.09(9)(e) and Authorize Purchase Orders and Contracts  
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
  
Policy:
Admin Policy 3.09 - Purchasing and Bidding Requirements  
Attachments:
Action on Requests to Waive Administrative Policy 3.09(9)(e) Relative to Purchase Orders and Contracts  
File Attachment:
1. Action on a Request to Waive Administrative Policy 3.09(9)(e).pdf
2. C031819 Brown University, Original Contract.pdf
3. C031811, Sedgwick Claims Management Services Inc, Original Contract.pdf
4. C031810, Standard Insurance Company, Original Contract.pdf
5. C031822 - Delta Dental of Wisconsin, Inc. PPO Plan (1).pdf
6. C031823 - Delta Dental of Wisconsin, Inc. EPO Plan.pdf
7. C026593 Airoldi Brothers Inc Original.pdf
8. C026593 Airoldi Brothers Inc first extension.pdf
9. C026593 Airoldi Brothers Inc Second Extension.pdf
10. C026593 Airoldi Brothers Inc Third Extension.pdf
11. C026593 Airoldi Brothers Inc. Fourth Extension.pdf
12. C026593 Airoldi Brothers Inc Fifth Extension.pdf
13. C026593 Airoldi Brothers Inc Sixth Extension.pdf
 
Background:
Recommended for the Board's approval at this meeting are the following requests to waive Administrative Policy 3.09(9)(e) relative to purchase orders and contracts:

Houghton Mifflin Harcourt Publishing Co for English language arts textbooks with 8-year digital license, DTI-0-S-8F4-EO-ECTS = $81,166.50;

Music Sales Digital Services, LLC dba Musicfirst for music instructional materials subscriptions, GEN-0-0-INV-DW-ETXB = $780,489.60;

Brown University for the Choices Curriculum Program, SSC-0-1-8
G3-CI-ETXB =$173,961.00;

Sedgwick Claims Management Services Inc for Family Medical Leave Act (FMLA) administration, DWC-00-EMB-DW-ECTS = $885,000.00;

Standard Insurance Company for life and disability insurances, DWC-00-EMB-DW-EGLI = $10,200,000.00;

Delta Dental of Wisconsin, Inc. for dental insurance, DWC-00-EMB-DW-EDNI = $13,400,000.00;

Airoldi Brothers, Inc for leasing of refrigerated trucks, LNC-0-0-LLNH-NU-ESDF = $350,000.00.		  
Fiscal Impact Statement:
This item authorizes expenditures as indicated in the attachments.  
Implementation and Assessment Plan:
Upon approval by the Board, the purchase orders and contracts will be issued as indicated in the attachments.  
Recommendation
The Administration recommends that the Board waive Administrative Policy 3.09(9)(e) and authorize the purchase orders, contracts, and exceptions-to-bid as set forth in the attachments to this item.  
Approvals:
Recommended By:
Signed By:
Jiquinna Cohen - Supplier Diversity Analyst I
Signed By:  
Janine Adamczyk - Manager I, Procurement
Signed By:  
Martha Kreitzman - Chief Financial Officer
Signed By:  
Keith Posley, Ed.D. - Superintendent