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Meeting Date:
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9/21/2021 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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10. Action on Request to Waive Administrative Policy 3.09(9)(e) and Approve a Contract with National Vision Administrators, LLC
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with National Vision Administrators, LLC for Vision Benefits
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File Attachment:
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Background:
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The Administration is requesting authorization to Waive Administrative Policy 3.09(9) (e) and extend a contract with National Vision Administrators, LLC, (“NVA”) to provide vision benefits to MPS employees through a fully-insured vision plan.
The selected vision plan currently provided to MPS employees, includes but is not limited to, a 100%-covered eye examination, an eyeglasses-frame allowance of $100, with standard glass or plastic lenses covered 100%, or, in lieu of eyeglasses, a $100 retail allowance on contact lenses. NVA’s Eye Care Professional Network includes over 82,000 provider location combined. For MPS employees, there are, on average, two providers located within five miles of their homes.
The contractor was chosen pursuant to RFP 989, which closed on July 9, 2018. In September 2018, the Board approved a contract with NVA with an initial term running from January 01, 2019, through December 31, 2019. The Board also approved three one-year renewals. MPS exercised the first option year for the contract, with the first extension running from January 1, 2020, through December 31, 2020. The second contract extension running from January 1, 2021 through December 31, 2021.
This third contract extension will run from January 1, 2022 through December 31, 2022, with the same terms and rates.
The total cost of the contract term will not exceed $810,000.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
DWC-0-0-EMB-DW-EMDI….........(Medical Insurance – District-Wide)………..$810,000
National Vision Administrators, LLC
PRIME CONTRACTOR INFORMATION
Certified HUB Contractor? ………………………………… No
Total # of Employees ………….…………………………….. 100
Total # of Minorities .………….…………………………….. 47
Total # of Women ………….…………………………………. 71
HUB PARTICIPATION
Required …………………………………………………………… NA
Proposed …………………………………………………………... $2,293
$ Value ……………………………………………………………... $2,293
STUDENT ENGAGEMENT (hours per 12-month contract)
Paid Student Employment Hour Commitment: 300
Student Career Awareness Commitment: 10
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Implementation and Assessment Plan
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Upon approval by the Board, the contact will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the contract with National Vision Administrators, LLC, as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Janine Adamczyk - Manager I, Procurement
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Calvin Fermin - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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