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Meeting Date:
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2/23/2023 - 5:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel
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Type:
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Action
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Subject:
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10. Action on Monthly Facilities Matters: FMS Award of Professional Services Contract, Contract Modification, and Report of Emergency Contract
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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1. Recommendation
2. Professional Services Contract - Northwestern Elevator II Co. - Elevator and Lift Testing
3. Professional Services Contract Amendment - Decibel Associates
4. Professional Services Contract - Decibel Associates, LLC - Low Voltage Inspection and Project Management
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File Attachment:
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Background:
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Listed below are the contracts recommended for the Board's approval at this meeting:
Professional Services Contract Requested for Approval:
-Northwestern Elevator II Co. for Elevator Lift Testing at various sites; Code: Various = $212,596.00
Contract Amendment Requested for Approval:
- Decibel Associates, LLC for Low Voltage Inspection and Project Management at various MPS locations; Code: Various = An additional $150,000.00 per year, not to exceed $250,000.00 for each year of the contract
Report of Emergency Contract Requested for Approval:
This emergency contract is being reported as required by Administrative Policy 3.09 Purchasing and Bidding Requirements.
Lease of portable modular classrooms for Milwaukee High School of the Arts.
The exterior curtain/window wall system and classroom unit ventilators are being replaced at Milwaukee High School of the Arts as part of the ESSER II construction work. The Department of Facilities & Maintenance Services (DFMS) has been working with the IDP Contractor as they procured equipment and developed the final schedule for completing the work. It became apparent that additional temporary classroom space would be necessary. Construction work is scheduled to begin 3/1/23, requiring the temporary classroom structure to be in place early February 2023, to allow utility connections & other occupancy activities prior to 3/1.
Starting September, 2022, DFMS chose to work with Vesta Housing Solutions, LLC (Vesta) based on their pricing per the E&I Cooperative Services contract, Master Agreement #CNR01524. DFMS ensured Vesta could meet the schedule with a building that met the needs of MPS. DFMS also began working with the City of Milwaukee to review building permit issues and confirm the design Vesta provided would be allowed. On 12/5/22, MPS received a proposal from Vesta that met the requirements. MPS has been working with the City of Milwaukee to issue a building permit based on Vesta’s plans. DFMS has also been working with Vesta on the development of the contract which includes the delivery, installation and eventual removal of the structure along with the leasing terms. Due to the time necessary to finalize the contract with Vesta, and delays due to the holidays, the contract was not ready to be presented to the Board at the January Board meeting. Therefore, the contract was issued and is being reported as an emergency to allow the delivery of the building to be scheduled starting February 1, 2023.
A Professional Services Contract for services was issued to Vesta Housing Solutions, LLC for a total of $230,325.
The contract was funded through the ESSER II funds, budget code CST0A9J3FMECNC, Project 8327 in the amount indicated above.
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Fiscal Impact Statement:
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This item authorizes expenditures for:
Professional Services Contract:
Total Professional Services Contracts = $212,596.00
Contract Modification:
Total Contract Modification = $150,000.00 per year, not to exceed $250,000.00 for each year of the contract
Report of Emergency Contract:
Total Emergency Contract = $230,325.00
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Implementation and Assessment Plan
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Upon Board approval, the attached professional services contract, contract amendment, and report of emergency contract shall be executed.
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Recommendation:
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Your Committee recommends that the Board
1. approve the attached professional services contract and the attached contract amendment as presented in the attachments; and
2. accept the report of the emergency contract.
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Approvals:
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Recommended By:
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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